As all members are aware, COVID-19 has disrupted all
aspects of our lives, and it seems it will continue to do so for some time to
The recent change to Government rules state that a maximum of six people can gather, so if those rules remain in place it will not be possible to hold a face to face AGM.
The Society has an obligation to hold an Annual General Meeting, and current Charity Commission guidance is that Charities are not obliged to hold a face-to-face meeting or have a quorum physically present.
The Society has also received feedback from members that a physical gathering is not appropriate at present.
At the meeting of Trustees on 11 August it was decided that the AGM format will be as follows:
The AGM will take place on Saturday 17 October at via Zoom, starting at 11am
The minutes of the last AGM, the Chairman's report and the year end accounts (once finalised) will be circulated to all members in advance of the meeting. All members for whom the Society holds an email address will receive an email, members for whom the Society does not hold an email address will be posted a copy. The minutes, Chairmans' report and accounts will also be posted on the website.
Council may gather physically if it is legal under the COVID -19 restrictions at the time, or else just the Chairman and Secretary may meet.
All other fully paid up members will be invited to join via Zoom.
Members may submit questions to the Chair via the Secretary in advance of the meeting. Questions to be submitted by Wednesday 7 October.
The Chairman will answer the questions submitted. If there are a number of questions on a similar topic they will be grouped together in one answer.
There will also be the opportunity to raise questions during the Zoom meeting
Zoom attendance at the meeting is not a pre-requisite for having a question answered as all questions and answers will be made available to members after the AGM.
Please see the notice of AGM below.
Notice is hereby given that the Longhorn Cattle Society CIO AGM will be held via Zoom on Saturday 17 October 2020 at 11am
1. Approval of Minutes of 2019 AGM
2. Chairman's Report
3. Treasurer's report and approval of accounts
4. Election of Trustees
5. Any Other Business â€“ questions tabled in advance and on the day